The management of EKÁER (Electronic Road Freight Traffic Control System) in Hungary is not a separate administrative task, but rather an obligation closely linked to logistics and invoicing processes.
In an enterprise resource planning system, it is therefore a key consideration how EKÁER management is integrated into daily operations and to what extent the system can rely on existing data.
The Hungarian localization of Business Central supports this process within the system by preparing and internally recording the data required for EKÁER reporting, building on shipping and goods movement data.
The role of EKÁER management in the Hungarian localization of Business Central
The goal of the localization is not to create a separate “EKÁER module,” but rather to ensure that the necessary data is generated from processes already existing within the system.
This means that the information required for EKÁER:
- is compiled from the ordering process
- from shipping documents
- partner and product master data.
In practice, this reduces the need for manual data entry and ensures that EKÁER data is consistently based on the information recorded in the system.
How is EKÁER management structured in the Business Central system?
Generating data from existing processes
The data required for the EKÁER report is not recorded separately, but is derived from existing processes and transaction data within the system.
This includes, for example:
- sender and recipient data
- product and quantity data
- shipping-related information
This approach reduces data duplication and the potential for errors.
Compilation of data required for EKÁER reporting
The system supports the preparation of data required for EKÁER reporting and their unified management.
This includes the collection of relevant data, their verification, and the production of a structured dataset that can be used for EKÁER reporting.
It is important to note that reporting to the NAV is carried out in practice as a user operation or within the framework of a separate integration; the system supports this on the data preparation page.
Integration with Logistics Processes
EKÁER management is closely linked to events related to shipping and the movement of goods.
The system is linked to the following areas:
- shipments
- movements of goods
- transport events
This ensures that EKÁER data reflect actual physical processes.
Data verification and control points
One of the critical aspects of EKÁER’s operation is data accuracy.
The system provides the ability to identify missing data, filter out incorrect or inappropriate data, and verify data during report preparation.
It is important to note that the system does not automatically correct errors, but rather supports their identification and verification, so correction remains a user decision.
Why is it important that EKÁER not be a separate process?
If EKÁER management is handled independently of the system, data is recorded multiple times, increasing the risk of discrepancies and making verification more difficult. In contrast, with a solution integrated into an enterprise management system, data comes from a single source, processes are interconnected, and verification becomes simpler. This is not merely a matter of convenience; it also affects operational stability.
What should you pay attention to when implementing EKÁER?
The operation of the EKÁER module depends heavily on master data and processes.
Of particular importance:
- the accuracy of master data (partner, product)
- the consistency of logistics processes
- the consistent recording of shipping data
- the development of verification steps
If these are not in order, the system may function technically correctly, but problems may arise in practice.
EKÁER 2026: what does this mean for the system’s operation?
EKÁER regulations are constantly changing, which means the system must adapt as well.
In practice, this means that the required data set may expand, audit requirements may become stricter, and fine-tuning of processes may become necessary. Therefore, it is important that EKÁER management not be a static solution, but rather a function that can be managed and developed as part of the system.
Summary
In the Hungarian localization of Business Central, EKÁER management is not a separate module, but rather a feature integrated into logistics and administrative processes. The system supports the preparation and verification of data required for EKÁER reporting, building on existing data. The key to proper operation lies not only in functionality, but also in data accuracy and process consistency.
If you would like to learn how EKÁER management works in the Business Central system and how it can be adapted to your own processes, contact our team of experts.